Duration in Months (for fixed-term jobs):

Job Family:
Financial Planning and Reporting

Faculty/Service – Department:
Marc-André Langlois Lab at the University of Ottawa, Faculty of Medicine – RGN Campus

Roger Guindon Hall, 451 Smyth Road, Ottawa

Date Posted:
September 07, 2023

Closing Date:
September 18, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Hours per week:

Salary Grade:
Non-Union Grade NC5 – 35 hrs

Salary Range:
$61,802.00 – $75,234.00

Application Portal:

Job Requisition ID:


Our team is seeking a highly organized, self-motivated individual to support financial operations related to research, including budgeting, invoicing, account management, cost projections, liaising with uOttawa Financial department, and other matters on an ad hoc basis. The position would jointly support two activities directed by Dr. Marc-Andre Langlois, with an expected 50% time allocation to each:

  • CoVaRR-Net – a multi-disciplinary network of researchers across Canada founded in response to the COVID-19 pandemic and funded by CIHR.
  • The University of Ottawa Serology and Diagnostics High-Throughput Facility (“the Facility”) is a facility centered around an automated platform for assessing antibody levels. Our highly skilled technical team employs robotic liquid handlers to perform large-scale immunological analysis on blood samples.

Position Purpose:

Plan and coordinate the activities related to the financial operations of CoVaRR-Net/the Facility, including budgeting/budget review, financial transactions, financial documentation and invoicing, in order to provide support and advice to managers and ensure that uOttawa and CIHR policies and procedures are well
understood and properly implemented.

In this role, your responsibilities will include:

Budget: Administer internally- and/or externally-funded budgets to ensure compliance with established policies. Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies. Perform all research and analysis necessary to provide recommendations to managers
and/or researchers on the effective preparation of budgets, budget projections, and shortfalls to maximize use of funds and optimize expenditures.

Financial: Administer the ongoing financial transaction processes for CoVaRR-Net/the Facility, to maintain financial integrity and transparency and ensure compliance with established policies. Act as an intermediary with uOttawa Finances department for approval of orders, invoices, travel advances, requests for reimbursement, and credit card statements to verify that documentation and taxation are correct.

Payroll: On an ad-hoc basis, verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.

Purchasing: On an ad-hoc basis, purchase goods and services for CoVaRR-Net/the Facility, via purchase order or on credit card, in compliance with all relevant policies. Request estimates from suppliers on behalf of CoVaRR-Net/the Facility and provide recommendations.

Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.

Reporting: Prepare various moderately complex reports, on a schedule as well as an ad-hoc basis, on financial transactions, accounts, payroll, and budget projections of the sector to support ongoing operations and strategic planning. In collaboration with Financial Resources, submit required financial data to meet reporting requirements of granting agencies. Control and prepare any financial records as required for audit.

Documentation: Write and maintain procedure manuals for internal use on procedures, processes, and systems related to the incumbent’s responsibilities.
Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.

What you will bring:

Essential Qualifications:

  • Advanced knowledge of accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
  • Minimum 3 years of demonstrated experience in a similar role

Other Qualifications:

  • Finance experience gained from working in a university is considered an asset
  • Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet, and e-mail
  • Experience in interpreting, explaining, and applying policies and regulations
  • Experience in preparing reports
  • Ability to produce high-quality work under pressure while meeting strict deadlines
  • Experience with Workday administrative system
  • Strong interpersonal and communication skills
  • Strong organizational skills
  • High level of discretion
  • Bilingualism –English and French (spoken and written)

What We Offer

  • Employee benefits and pension for demonstrated 2-year commitment with the organization
    • Following a 6-month probationary period, the option to re-sign for 18 months will be offered,
      initiating the uOttawa benefits package
  • Access to uOttawa courses and training
  • Opportunity to contribute to impactful, cutting edge health research and pandemic preparedness
  • Work in a supportive, inclusive, and collaborative environment to achieve common goals

Key Competencies at uOttawa:

Here are the required competencies for all employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Collaborator Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external collaborators and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.